You will never have to worry about whether or not your HIPAA compliance program is effective, as our process has a proven track record (we have never failed an audit on behalf of our clients!). As our client, all of the guesswork is taken out of HIPAA, leaving you confident that you have fully addressed the HIPAA regulations. This is where the experts at Compliancy Group come in.
#HIPPA COMPLIANT FOLDER BACKUP HOW TO#
Since this is the case, it is largely open for interpretation, leaving it to individual healthcare organizations to determine how to implement an effective HIPAA compliance program.
The main reason this is so, is because HIPAA law applies to a variety of types and sizes of healthcare organizations.
#HIPPA COMPLIANT FOLDER BACKUP SOFTWARE#
Managing HIPAA Complianceĭid you know that there are many parts of HIPAA compliance that go beyond choosing a HIPAA compliant software vendor? By ensuring that your vendor is HIPAA compliant, you are taking a good first step, but you must also look to implement an effective HIPAA compliance program. This is why, organization’s without a dedicated IT staff, should look to a managed service provider (MSP) for guidance on setting up, and maintaining online data backup systems and processes. Regaining your files could be costly or impossible, thus affecting patient care, and in the case of a ransomware attack, patient privacy and security. When the system is not running properly, should your organization experience a ransomware attack, or a natural disaster damages your onsite patient files, there can be major repercussions. Additionally, once its setup, there is maintenance involved to ensure that it is operating properly, and that all data that should be backed up to the system, is backed up.Ī properly functioning data backup system is an important part of data loss prevention, and disaster recovery. Setting up your online data backup can be time consuming and difficult to do. Some HIPAA compliant online backup vendors include:Īll of these vendors have sufficient security protections in place to keep patient information private and secure, and are willing to sign a business associate agreement. Now that we’ve discussed what you should look for in a HIPAA compliant online backup provider, we thought we would make it a little easier for you to find one. Examples of HIPAA Compliant Online Backup Vendors Organizations that don’t have BAAs in place may be found negligent, possibly subjecting them to costly fines. Additionally, should either of your organizations be audited by the Department of Health and Human Services’ (HHS) Office for Civil Rights (OCR), they will look for the presence of a BAA when determining fine amounts and corrective actions. As such, BAAs limit the liability for both parties in the event of a breach.
This means that, before a healthcare organization can use their service, they must have a signed business associate agreement in place.īusiness associate agreements (BAAs) are legal documents that require each signing party to be HIPAA compliant, and be responsible for maintaining their compliance. As we mentioned previously, software vendors are considered business associates under HIPAA. Just because a software service is secure doesn’t mean that it is HIPAA compliant. HIPAA Compliant Online Backup and Business Associate Agreements Audit logging also enables the quick detection of both insider and outsider breaches, as regular data access patterns are logged for each user, making it easier to determine when data is accessed outside the norm. Audit logging is made possible through the use of unique login credentials, enabling organizations to pinpoint who accesses what data, when, and for how long. Audit LoggingĪudit logging tracks access to sensitive data on a per user basis.
Access controls, required by the minimum necessary standard, enable administrators to designate different levels of data access to employees based on their job function by using those unique login credentials. User authentication is a means of confirming that users are who they appear to be, requiring them to input unique login credentials to access sensitive data. User authentication and access controls are important parts of HIPAA compliance. E2EE protects data in motion (data being sent or received through the platform) and data at rest (data stored on the platform). With E2EE, data can only be accessed with a decryption key. End-to-end encryption (E2EE) is a security method that prevents unauthorized users from accessing sensitive data.
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